Employee Expense Report Form
This employee expense report form is for staff, supervisors, and accounting teams that need a simple way to record work expenses. It includes fields for employee, department, period, cash advance, less cash advance, balance due, employee signature, and approved by. The sheet also has columns for date, purpose, category, receipt no., and amount so each expense is listed clearly.
Free printable · PDF
- 1 page
- US Letter — choose “Fit to page” for A4
- PDF, 52 KB
Free for personal, family and classroom use.
Use it to record expenses as they happen, then total the amounts and compare them with any cash advance. Fill in the signature and approval fields after review. Print one page for each employee, trip, or reporting period.
Good for
- Trip expense reimbursement
- Monthly employee expense review
- Cash advance reconciliation
Tip: Print on Letter paper at 100% scale so all fields and columns stay aligned.
6 files · XLSX, PDF, DOCX
Get every sheet: Expenses Spreadsheet Pack
This sheet plus 5 more in one download, with the editable Excel and Word files. Excel expense log, budget-vs-actual sheet, 12-month expense summary, employee expense report, mileage log and a monthly receipts checklist, all with built-in formulas.
$7.00 USD, one-time 6 files · about $1.17 each
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Printable Expense Log Sheet
Budget vs Actual Expense Sheet
12-Month Expense Summary Sheet
Printable Mileage Log Sheet
Printable Monthly Expense Checklist